Best Payroll Services for Small Businesses


Other great of this new type of payroll include the addition of available customer support and the ability to keep current on any changes made to payroll laws or regulations. They can also help small businesses keep up with any regulatory compliance requirements and give advice on obtaining new employee insurance policies. For a small business owner, getting full-service payroll is a smart way to streamline the process and cut down on the amount of time spent processing payroll. Small business payroll software is a program that manages payroll processing for small businesses. The software can help eliminate errors in payroll processing and streamline employee benefits administration. The software also reduces the risks of human error and minimizes time spent doing paper-based processing.

What features should a payroll service for small businesses have?

The features you want in a payroll service for your small business include one that is simple to set up, provides payroll processing and management, makes it possible to do tax filing, creates detailed payroll reports, offers direct deposit to your employees, allows employees to make certain changes as needed, and offers quality customer support.

OnPay is different from the other options as it primarily emphasizes payroll, health benefits, and managing workers. Unlike other options on this list, it doesn’t have options to manage expenses, have AR nor inventory reports. Instead, it’s designed for businesses that have sufficient amounts of employees or contractors. It mainly handles HR tasks like onboarding employees and has areas for W4 and I-9 forms.

Customer service

For small businesses with unique payroll needs, such as agriculture companies with specific tax filing rules, look for providers who can handle your requirements. Generally, the top payroll software offers direct deposit, tax filing, and year-end tax report preparation. If you have a limited budget, OnPay provides a reasonably priced payroll solution that comes with basic HR tools for managing PTO, employee benefits, and onboarding. While it only has a single plan ($40 plus $6 per employee monthly), it’s one of the lowest-priced full-service payroll packages on our list excluding Patriot with its DIY option. Plus, you get complete access to all of OnPay’s tools as other providers require you to upgrade to higher plans to unlock additional features. Its six-level system permissions even provide you with enough flexibility to control who has access to and visibility into payroll and HR.

  • It earned a 4.13 out of 5 in our evaluation, scoring high in nearly all of our criteria.
  • It also includes tools to manage workplace pension schemes and to help ensure you comply with legislation.
  • Therefore, your business can manage payroll, handle taxes, salaries of employees and then carry out year-end reporting all within the same application.
  • Its reasonably priced plan with flat pricing and efficient HR tools contributed to its high scores while the lack of online reviews resulted in it getting a zero rating in our popularity criteria.
  • Choose from one of two different packages that include the Accounting Premium option, which lets you handle business expenses, financial affairs and invoicing duties too.

However, if you’re looking to use their tax service plan, note that it’s only available in 14 states. Overall, it’s a solid option for small businesses looking for a simple, easy-to-use payroll tool. Like ADP, SurePayroll doesn’t advertise pricing on their website – you’ll have to submit your information to get a quote. Some users report plan costs ranging from $19.99 to $29.99 per month plus $4 per employee per month, which is affordable relative to other options on the market. A subsidiary of Paychex, Inc., SurePayroll is an affordable solution for small businesses looking for payroll services. It’s not as robust as some of the other tools but offers the essentials you need to run payroll for your business.

QuickBooks Time — Good for: Automating state and federal tax filings

She draws on her 9 years of human resources experience and her keen eye for systematic processes to support her analyses of the top HR tools on the market. She is passionate about maximizing efficiencies and streamlining workflows to ensure internal systems run smoothly. Kim’s HR experience includes recruitment, onboarding, performance management, training and development, policy development and enforcement, and HR analytics. She also has degrees in psychology, writing, publishing, and technical communication. When away from her desk, she can usually be found outside tending to her ever-expanding garden.


There is free basic payroll software available, but we don’t recommend using them. If you’re on one of the higher plans, you can access 160 different reports or create reports based on your own parameters. You can also integrate your business payroll with your preferred accounting and time-tracking software. You can pay employees via direct deposit to their bank account, printed check, or debit card. Since BambooHR doesn’t offer full-service payroll features, we use Gusto and BambooHR together to manage all of our HR and payroll needs. The Essentials plan has standard HR management features like PTO, benefits administration, document storage, and more.

Comprehensive HR features and integrations

From there, you can review the features each vendor offers and get a sense of where each one stands out or falls short. Compare each system against your list of desired functions, and remove from consideration the platforms that don’t align. Some payroll providers offer unlimited payroll runs, while others charge per payroll run, so this is an important factor to consider. With a monthly fee structure, you can usually run payroll as often as you like for one flat fee. With a per-payroll fee structure, companies may charge you anywhere from $10 to $100 per payroll run, plus per-employee fees of $2 to $15 per month. In addition, some providers charge extra for year-end tax services and the initial setup.

The accountants do keep regular hours, so customers may experience some delays but can generally expect good support. Good for small businesses due to its scalability, affordability, and user-friendly interface. Choose from one of two different packages that include the Accounting Premium option, which lets you handle business expenses, financial affairs and invoicing duties too. Additionally, this digital transformation also makes it easier for employees to submit queries, and support can be better centralized for it. The downside to SurePayroll is that the company does not offer transparent pricing.